1. Introduction
We collect and process various types of information to facilitate your experience and enhance our services. This includes personal information such as your name, email address, phone number, company name, and job title, which you provide when registering for the conference or signing up for communications. We may also collect payment information like billing addresses and payment card details to process payments securely. Additionally, we gather technical information related to your visit to our website, such as your IP address, browser type, and browsing behavior. Cookies and similar technologies may be used to collect data automatically.
2. Data We Collect
When you fill out a form when signing up for the Event, you will generally provide your name, contact details, and may also be asked to voluntarily include additional information, such as demographic details including age, for example, that will help us tailor experiences & understand how our audience interacts with content. We may ask you to provide a photo or other biographical information, such as your occupation, location, social media profiles, company name, areas of expertise and interests.
If you attend this Event, and provide us with your consent during registration, we will share your contact information including first name, last name, title, company and email address with exhibitors and/or sponsors prior to, during or after the Event.
If you voluntarily submit certain information to us, such as filling out a survey, responding to a questionnaire or participating in other forms of research, we may collect the information you have provided as part of that request;
If you contact us via the “Contact Us” feature for Event-related support and information, this may include requesting your mobile number so that we can facilitate your access to the Event;
For in-person Events generally, depending on the venue, we may also collect additional information including, but not limited to, your dietary needs and accessibility requirements to the extent you, or someone on your behalf, provides such information to us;
3. How We Use Your Data
We use your personal data to:
Facilitate your registration and participation in the event.
Enable networking by sharing contact details with other registered participants.
Process payments and provide transaction confirmations.
Improve website functionality and user experience.
Send event updates, marketing materials, and personalized recommendations.
4. Sharing of Participant Data
We do not disclose personal data that you provide to us or that we collect through the Event registration process, except as described here. We may disclose personal data you provide to us or that we collect through the Event registration process to:
Our affiliates and subsidiaries;
Service providers and sub-processors that perform services for us, our affiliates, or subsidiaries;
Event sponsors and exhibitors (to the extent you provide us with your consent during registration);
Your employer (to validate attendance if requested); and
Certifying bodies if the attendance contributes to continuing education credits (or their equivalent).
If you choose to schedule appointments with other attendees, exhibitors, or sponsors, then your information (including your name, company, email address, and any comments if provided) will be made available to these third parties as a result of the booking process.
We may disclose personal data with service providers that perform services on our behalf such as payment service providers, analytics providers, hosting providers and advisers. All service providers have entered into legally binding agreements requiring them to use or disclose personal data only as necessary to perform services on our behalf or comply with applicable legal requirements and obligations regarding personal data.
In addition, we may disclose personal data about you (a) if we are required or permitted to do so by law or legal process, for example due to a court order or a request from a law enforcement agency, (b) when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss, (c) in connection with an investigation of suspected or actual fraudulent or other illegal activity, and (d) in the event we sell or transfer all or a portion of our business or assets (including in the event of a reorganization, dissolution, or liquidation).
or Sharing of Personal Data
“Selling” mean the selling, renting, releasing, disclosing, disseminating, making available, transferring, or otherwise communicating orally, in writing, or by electronic or other means, a consumer’s personal data to a third party for monetary or other valuable consideration.
“Sharing” means sharing, renting, releasing, disclosing, disseminating, making available, transferring, or otherwise communicating orally, in writing, or by electronic or other means, a consumer’s personal data to a third party for cross-context behavioral advertising.
We do not Sell or Share your personal data.
5. Legal Basis for Processing
We process your data based on:
Your consent.
Performance of a contract.
Compliance with legal obligations.
Legitimate interests (e.g., providing networking opportunities).
6. Your GDPR Rights
You have the right to:
Access, correct, or delete your data.
Restrict or object to data processing.
Request data portability.
Withdraw your consent at any time.
File a complaint with a supervisory authority if you believe your rights have been violated.
7. Data Retention
The time period for which we keep personal data depends on the purpose for which it was provided or collected. In all cases, personal data is retained for as long as necessary to fulfill the purposes for which it was provided or collected and subject to applicable legal, regulatory, and related obligations (for example, for tax and accounting purposes).
Subject to any applicable legal requirements, we typically retain personal data as follows:
Personal data you provide to us through the Event registration process: we keep this personal data for as long as necessary in order to manage access and attendance of the Event, and for a further period in order to manage any post-Event communications.
Personal data you provide when you sign-up to receive direct marketing communications: we keep most of this personal data for the duration of our relationship with you until you opt-out or we do not have any contact with you for a long period of time.
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9. Data Security
We implement appropriate technical and organizational measures to protect your data from unauthorized access, loss, or misuse.
